OFFICER AND MEMBERS OUTLINE
The Oakland Chapter is the National and Founding Chapter, along with being Club operations headquarters for GGMC worldwide and will oversee all club charters throughout the US and abroad. We are a 3 patch club for women only.
Principal Officers and Executive Committee
There shall be five voting officers for each chapter;
President, Vice-President, Secretary, Treasurer, and Sergeant-at-Arms. These officers make up the Executive Committee. The Road Captain shall serve on the Executive Committee as a non-voting member, except while serving as an alternate. The Oakland Chapter will have a 6th Officer ( Foreign Affairs ) who handle all business brought to the GGMC Executive Committee for a vote. Policy change can be made with a 2/3 majority of the executive committee if needed. To be ratified by full patch members. In a newly formed chapter there has to be in place 3 Executive officers to vote in a patch or a prospect. In the event there are only two Executive members, the National VP shall be the 3rd vote.
Any Active Patch Holder may run for office. Nominations are not required to run for any principal office. An Active Member may become a candidate by simply stating their intention to do so at the October or November monthly meeting. A member may not run for more than one office at a time.
Elections of principal officers shall be held at the December monthly meeting. In order to allow for an orderly transition of administrations, the newly elected slate shall assume office at the Annual Meeting. All principal officers shall be elected by a simple plurality vote. President and Vice President may not hold more than one office at a time.
Term of Office
All principal officers shall be elected for a term of 4 years not to include the office of the National President. Founding members may stay in office until they feel they are ready to step down.
In the event that the current elected officer is no longer able to perform her duties, a special election for that position shall be held to fill that position at the next monthly meeting.
A writ of impeachment against any officer may be submitted by any active member at a regular meeting. This writ must be signed by at least three Active Members of the chapter and must list the charges as the basis for the writ. All Active Members in the chapter must be informed of the writ prior to any impeachment vote. In order to allow the officer in question an opportunity to prepare a statement concerning the charges against her, a special shall be scheduled for action on the writ no less than three, no more than seven , days following the submission of the writ. Prospects are prohibited from attending this meeting, unless required to give testimony to support the writ or to support the officer in question as a witness. Impeachment requires a 2/3 majority vote of all Active Members in the chapter. Any disciplinary action besides the impeachment will be decided upon by the remaining officers within 7 days of the impeachment vote.
Becoming a Charter
A charter may apply or be appointed by the National Chapter. When a club decides to approach GGMC and apply for membership, it will be put to a vote by all Charters Executive Committees and then decided by the National Chapter. We can also do a patch over and that is decided by the National Chapter Executive Committee.
For these new probationary charters, all rules apply and will be carried out by their Executive Committee or a temporary board until they pass their probation period and can vote their Executive Committee in.
Duties and Authority
National President / International President
The President is the CHAIRMAN of the Executive Committee and the Chief Executive Officer of the club chapter. All matters concerning relations between the club and any outside person or organization should be routed to the President for appropriate action. The President or her delegate shall assume the Chair at all chapter meetings. She is responsible for controlling the meeting and keeping order. If necessary, the Chair may utilize the services of the Sergeant-at-Arms to aid in keeping order. The Chair may not make or second any motion, and may only vote on questions where their vote would affect the outcome, as in making or breaking a tie vote, or on ballot questions.
The Vice-President shall coordinate all committees and supervise plans for all club events. The Vice-President shall act as an intermediary between the President and the Members and Prospects. All questions or comments concerning any club business not specifically related to the duties of the other officers should be brought directly to her attention. Additionally, the Vice- President is the Second-in-Command to the President, and shall assume all responsibilities and duties of the President in her absence.
Public Relation Officer
will be responsible for all marketing,branding and design aspects of GGMC. This is a National Chapter positions and responsible for all GGMC chapters.
The Secretary is responsible for making and keeping all club chapter records. Membership List, Chapter Bylaws, Rules of Order, Standing Rules, Records of all committee appointments, all written reports, copies of all correspondence between the club and any outside person or organization, Meeting Minutes. She is responsible for calling roll at the meetings. The Secretary must notify Active Members of special or emergency meetings, and must notify all the members of any appointments or elections in their absence.
The Treasurer keeps all the funds of the club chapter. All un-issued Club Colors and Patches, as well as a record of colors, patches, or reproductions issued to members. She may disburse funds to pay expenses as prescribed in the Standing Rules. The Treasurer must keep an accurate record of all income and expenses. She is required to report the fiscal status of the club at each regular meeting for the information of the members. She must submit a written annual report to the Executive Committee at the Annual Meeting.
The Sergeant-at-Arms is responsible for ensuring that the Bylaws and Standing Rules of the club are not violated. She is responsible to insure that the orders of the Executive Committee are carried out in an expeditious manner. She is responsible for policing and keeping order at all club events, except as noted under the Duties of the Chairman. She may conscript members to aid in keeping order on their own authority. She has the responsibility to the club to report any unseemly behavior of incident to the Executive Committee. She is responsible for securing any patches or colors from any member who retires, resigns, or is expelled. The SAA is responsible for the safety and security of the club, as well as the protection and defense of its members and prospects. She shall keep and maintain a record of all data pertinent to the safety and security of the club and it’s members and prospects. Upon becoming aware of any real or perceived threat to the club, its Members, Prospects, or events, she shall immediately notify the Executive Committee of that information.
National Chapter Liaison
This office will oversee all chapters outside of the National Chapter being Oakland. The Chapter President from each of these chapters will submit changes and amendments to our by laws and membership to be voted on by the Executive Committee of the National Chapter.